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ProofHQ Editions

Simple, flexible editions for organizations of all sizes

 

 
Standard
Basic review and approval
for small companies or teams
of up to 15 users
 
Select
Advanced review and approval
with comprehensive customization
for larger organizations
 
Premium
Most advanced review and approval
for large enterprise organizations
with complex workflows
Contact Us for Pricing   Contact Us for Pricing   Contact Us for Pricing
20 Proofs
User/Month
1.5 GB
Storage/User
The proof and storage limits are shared by all users across an account.
 
25 Proofs
User/Month
10 GB
Storage/User
The proof and storage limits are shared by all users across an account.
 
Unlimited Proofs
 
25 GB
Storage/User
The storage limit is shared by all users across an account.
Standard features:
 
Everything in the
Standard edition plus:
 
Everything in the
Select edition plus:
Creative review and approval
Used by brands and agencies worldwide to simplify workflow and speed-up the delivery of marketing projects.
Version control
Manage proofs through multiple version, including powerful comparison features.
File sharing
Save time and money by using ProofHQ to store files related to your projects. Say goodbye to FTP servers.
Unlimited Guest reviewers
Invite anyone to review a proof you create. They will receive an email with a personal link to the proof.
Folders
Organize your proofs however you want. Create as many folders as you need.
Contact management
Add your contacts to ProofHQ and organize them into groups to easily share proofs with multiple people.
Dashboard
The dashboard summarizes the activity in your ProofHQ account as well as giving you quick links to other sections and functions within your account.
Proof branding
Add your company’s logo to your proof pages.
Sub-domain branding
Create your own sub-domain, for example http://yourbrand.proofhq.com.
 
Custom fields
Modify what data is displayed about proofs in the Dashboard.
Custom decisions
Customize the decision options available to your reviewers. Add a decision questionnaire for reviewers to complete when they make a decision.
Custom views
Create custom views to sort and organize your proofs.
Advanced password settings
Increase the security of your account by requiring users to manage their passwords within specific criteria e.g. upper/lower case characters, numbers, etc.
Single sign-on
Use one username and password to access ProofHQ and other applications. Users authenticate locally and are automatically logged in.
Electronic signatures
You can make it mandatory for reviewers to leave an electronic signature when a decision is made. It is an additional layer of security for decision-making on proofs.
Audit trail
The Activity log provides a complete audit trail of all account activity.
Proof delegation & out-of-office
Automatically assign ownership of proofs to other users when someone’s away
Backups
Create an offline copy of your ProofHQ data via a compressed XML file.
Actions on comments
Assign an action to each comment thread; customize the list of actions displayed in the Comment interface.
Resolved comments
Mark comments as resolved and filter them out from comment lists in order to focus on unresolved items.
Comments @Mention
Send a direct email notification to other users on the proof by mentioning them in the comment text.
Unread comments
Allow you to identify new comments that have not been viewed when reviewing your proofs.
Convert file to proof
Easily convert any file sent by another user to a proof.
Combine files
Combine multiple files or web pages into a single proof with each file or URL appearing as a separate page(s).
Email drop folder
Guests can send emails with attachments to a customized proofing email address, and the attachments will be placed in the Drop Folder as new proofs.
Web drop folder
Receive files for proofing from people outside your organization without them having to have a login to ProofHQ.
Dashboard branding
Add your company’s logo to the Dashboard.
Advanced branding
Customize log-in and log-out screens, email notifications, domain name… even change the user interface!
Email branding
Add your logo to the email notifications users receive from ProofHQ.
Tags
Tags make searching for proofs fast and easy.
Groups
Share proofs with multiple people with just one click.
 
Automated workflow
Manage and complete projects quicker by automating manual and repetitive tasks.
Custom profiles
Administrators can select system functions for an individual, non-standard profile.
Encryption at rest
High level security feature that insures your proofs are protected when stored with ProofHQ.
Enforce secure proofing
Administrators can configure accounts so that “Login required” is mandatory on all proofs.
Sharing control
Administrators can configure with which account users can share their items e.g. account only, account and partner accounts or everyone.
ProofHQ provides an enhanced Service Level Agreement, so you don’t need to worry about infrastructure or IT.
All of your account data is replicated to a separate hosting facility so that in the event of a catastrophic failure in one location, the other host facility can serve all client requests and data.
ProofHQ provides state-of-the-art security to ensure that your data is safe at all times.
We allow you and your Authorised Auditors to access our premises, personnel and relevant records to verify ProofHQ’s compliance with its contracted services.
We provide transition assistance to help you extract your data and content from ProofHQ for 60 days after the last day of your contract.
We provide insurance coverage to give you confidence that we can meet our commitments to you.
Schedule a Demo   Schedule a Demo   Schedule a Demo

 

 

Education & Support:

  STANDARD SELECT PREMIUM
Standard Education Course available available available
Support Hours 12×5 24×5 24×5
Support SLA 2 hours – 2 business days 1 hour – 1 business day 1 hour – 1 business day

 

 

Frequently Asked Questions:

Can you explain your pricing?

What is a User and a Guest?

Can I change plans at any time?

What types of payment do you accept?

Is there a standard contract?

How long do I need to sign up for?

Can I cancel my account?

Are my online proofs secure?

Can you explain your pricing?

Our product is priced as an annual subscription, with per/user pricing dependant on the level of service you choose.

The number of users, proofs and storage that you can use depends on the pricing edition that you choose.

A proof can have any number of versions. However, for each file type there is a limit to the number of versions that can be uploaded before a single proof counts as two or more proofs. For more information about versions click here.

Proofs with multiple pages count as a single proof.

What is a User and a Guest?

A “User” is someone who has a login to your account.

Users are normally people who create and manage proofs. However, you can also give user accounts to people who need to login to review a proof or to see a dashboard of the proofs that have been shared with them.

You can share proofs with anyone who has an email address. They do not need to be a user. We call these “Guests”. Guests receive an email containing a link to the proof that has been shared with them.

Can I change plans at any time?

You can upgrade or downgrade at any time. Upgrades take place immediately. Downgrades take place at the end of your current billing period.

When you upgrade you will only be charged pro-rata for the days remaining in the current billing period, so if you upgrade mid-month you only get charged part of the price difference between the two plans for the remaining days in the month.

What types of payment do you accept?

We accept Visa, MasterCard and American Express credit cards, wire transfers and ACH payments.

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Is there a standard contract?

Plans shown on this page are provided under our standard Terms of Service. If you would like to discuss alternative contract terms, please click here.

How long do I need to sign up for?

ProofHQ offers annual subscriptions to all editions. After the first payment we will automatically charge your credit card every year until you cancel.
An invoice will be sent every year by email.

Can I cancel my account?

You can cancel your account at any time. The cancellation will take effect at the start of the next billing period. If you do not cancel your account before the end of the subscription period your account will auto-renew and you will be charged. Please see our Terms of Service for full details.

Are my online proofs secure?

Securing your data is our top priority. We offer a Security Overview and Security White Paper which provide detailed information about our security policies and infrastructure. If you require a separate security audit or review, please click here.