New ProofHQ Release - Sunday 7 September
We released a few small but important improvements to ProofHQ. Here’s a summary.
Email notifications – new Hourly summary email
We had a lot of comments from people about the email notifications. The “All comments and replies” option resulted in a deluge of email on very active proofs, but the “Daily summary” was too infrequent to be useful.
To solve this we have introduced a new “Hourly summary” which send an hourly email ONLY if there has been a new comment, reply or decision on a proof. You can set your email notification preferences to “Hourly summary” on each proof.
1. In the proof, go to the File menu.
2. In the File menu, select Email Notifications. The Email notifications sub-menu will open.
3. In the Email notifications sub-menu select “Hourly summary”.
You can set Hourly summary as your default preference in your profile.
1. Login to ProofHQ.
2. On the Dashboard click the Profile tab.
3. In the profile page look for the Your Personal Details table click Edit.
4. In the edit page find the “New comments emails” field and select “Hourly summary” from the dropdown menu.
5. Click Save.
Email notifications – changed default to Daily summary
As part of rationalizing the email notifications, we have changed the default setting for all new proofs to “Daily summary”. This means that reviewers will only receive a summary once a day. They can change their preference in the File menu of the proof.
Basecamp link in proofs
If you have added a proof to a Basecamp you will now find a link to the Basecamp project in the Links menu of the proof. This will take you straight to the Basecamp project.
1. In the proof, go to the File menu.
2. In the Links menu, select Basecamp.
3. The Basecamp project will open (you will see the Basecamp login page if you are not already logged in to Basecamp).
New Miniproof design for Basecamp
The new Miniproof design is now active in Basecamp. This means that you can easily see the comments in the proof when you are viewing the proof in Basecamp.
Here is a link to a screenshot showing the Miniproof in a Basecamp project:
New filters on the proofs list
We have created more useful filters on the proofs list so you can quickly sort the proofs that you need to see:
All proofs - all proofs where you are the owner or a reviewer
Proofs to review - proofs that are open (late or not), where you are a reviewer and where you have not make decision
Late proofs to review - proofs that are open and late, where you are a reviewer and where you have not make decision
Proofs to manage - proofs that are open (late or not), where you are the owner
Late proofs to manage - proofs that are open and late, where you are the owner
Closed proofs - all closed proofs where you are the owner or a reviewer
Files sent - files that you have sent
Files received - files that you have received
1. Login to ProofHQ.
2. On the Dashboard click the Proofs tab.
3. In the proofs page click “Change view” on the left hand side at the top of the list.
4. Select the view that you want from the dropdown menu.
The ProofHQ “advertisement” on new proof emails to non-users
These “ads” were at the bottom of all proof notifications to non-users and said:
“What is ProofHQ?
ProofHQ is a web based application that makes it easy to manage proofing and approvals of designs and documents.
Click here to set up your own FREE account: www.proofhq.com/signup”
This annoyed a lot of people so we did the right thing, and removed them.
Other small fixes
If you select a colleague as the owner of a proof, they will now receive the Proof Created email notification, not you.
Existing reviewers who are not registered users of ProofHQ can now open a proof via the Public URL or the Miniproof by using the subscribe option.