Many of ProofHQ’s customers work in highly regulated industries such as healthcare and financial services. Meeting regulatory compliance in these industries is crucial as it ensures that companies are adhering to laws and stipulations set forth by local and national governments. Electronic signatures are a legal requirement to evidence that a piece of marketing content has correctly passed through an approved sign-off process. For example, healthcare marketers must follow guidelines to ensure that clinically accurate content appears on medical supply packaging. Their review and approval workflow must be meticulously documented to demonstrate that these guidelines are being followed. Electronic signatures enhance security in this process by verifying the identity of the reviewers making decisions at every step of review.
ProofHQ has released a new feature which allows reviewers to provide electronic signatures when making decisions on proofs. The electronic signatures’ setting is available to customers on an enterprise plan.
How to electronically sign a proof
If the electronic signature setting has been enabled, a pop-up box will appear asking reviewers to input their email and password after a decision is made.
You can also add a custom message to the pop-up.
If reviewers are not ProofHQ users, then they will only be asked for their email address in the pop-up window.
Keeping track of electronically signed proofs
When a decision has been electronically signed, an electronic signature icon will appear next to the decision in the the workflow section of the proof details page (1). You will also see when a decision has been electronically signed in the Activity section (2).
Electronically signed decisions are also displayed in the People section of the sidebar in the Proof viewer. An electronic signature icon will appear next to the signed decision (3).
For more information about the electronic signatures setting, click here.
September 20th, 2012 1:32 am
Wow, this is a remarkable step forwards in being compliant with the FDA's CFR Part 11 Compliance. Is there a way to set up the system such that the "electronic signature required" box that pops up, requires a different password from the users standard ProofHQ log in?