How does ProofHQ work?
Creating a proof.You can create proofs in ProofHQ from the Create Proof page, or directly from your desktop using the Uploadr widget.
Here is the Create Proof page. It is designed to be as simple as sending an email.
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Here is the ProofHQ Uploadr. You don't even need to login to ProofHQ to create a proof.
Use the Uploadr desktop widget to create proofs directly from your desktop.
Easy drag-and-drop functions.
The Uploadr is available for Macs and PCs
The Uploadr is available for Macs and PCs
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When you create a proof, each reviewer receives an email with a link to the proof.
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The email link takes your reviewers to the Proof page where they can review and proof the document.
They can add comments, see other reviewers' comments and make their decision on the Proof.
Comments are added to the proof in real time, so that reviewers can see what others are saying.
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The proof page toolbar gives you all the tools you need to review and approve your document. Here is a description of each feature on the toolbar.
Dashboard. Use this to go to the main ProofHQ Dashboard.
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Versions. The version button lets you open other versions of the proof and create a new version if you have permissions to do so.
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Pages. The pages button lets you move between pages of the proof. If you want to upload a proof with multiple pages, you need to upload a PDF.
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Decisions. Use the decision button to make your decision about the proof.
The default decision is Pending.
Other decision options are Approved, Not Approved, Approved with changes and Not Relevant.
The default decision is Pending.
Other decision options are Approved, Not Approved, Approved with changes and Not Relevant.
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New Comment. Use the comment tool to create a new comment.
This adds a new marker to the proof indicating which area of the proof you are commenting on.
It then adds a new comment window. You can change the colour of the marker.
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Zoom Tool. ProofHQ has excellent zoom functions to let you view your proof in detail. There are four zoom tools.
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Tools. The tools menu contains additional tools to help you manage the proof. Some of these tools require the right permissions.
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Change View. Change view lets you navigate between the proof page and the details page.
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The detail page contains more detailed information about the proof.
You can toggle between the detail page and the proof page with the Change View button.
You must be a registered user to see the detail page, but this is free with the Free plan.
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Managing versions is one of the biggest headaches in the proofing process.
ProofHQ lets you add new versions of a document quickly and easily.
It also lets reviewers quickly switch to earlier versions of a document that they are proofing for easy reference.
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Each user has their own Dashboard to keep track of all the proofs that they have sent or received.
This includes current status, deadlines, notes and versions.
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If you just want to send a large file without starting a Proof, the ProofHQ Send Link function lets you do just that.
Just specify the recipients' email and ProofHQ will send them an email with a link for them to download the file.
No more inbox file size blockages or firewall issues.
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At the end of the review all versions or the document and notes on each are saved in case they need to be referred to again.
This audit trail can improve accountability.
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